Privacy Policy

The 19th Hole Syndicate

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1. Introduction

The 19th Hole Syndicate (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website, join the Syndicate, or take part in events we organise.

We act as an event organiser and booking coordinator for golf society activities, working with partner golf clubs and venues.

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2. Who We Are (Data Controller)

For the purposes of UK data protection law, The 19th Hole Syndicate is the data controller of your personal data.

If you have any questions about this policy or your data, you can contact us via the website.

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3. What Information We Collect

We may collect and process the following information:

• Name

• Email address

• Telephone number

• Golf-related information (e.g. handicap, preferences)

• Event participation details

• Payment-related information (where applicable)

• Website usage data (via cookies and analytics)

This reflects standard practice across golf societies and membership organisations

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4. How We Use Your Information

We use your information to:

• Organise and coordinate golf society events

• Communicate with you about upcoming events and bookings

• Manage participation in events

• Improve our website and user experience

• Send updates or newsletters (only where you have opted in)

We only collect and use data that is necessary for these purposes, consistent with UK GDPR principles

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5. Our Role as an Organiser (Important)

The 19th Hole Syndicate organises and coordinates golf events with partner venues.

Golf services (including green fees, course access, and hospitality) are provided by the host golf clubs and venues.

Where necessary to facilitate your participation, we may share relevant booking details (such as your name or handicap) with those venues.

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6. Lawful Basis for Processing

We process your personal data under the following lawful bases:

• Consent – where you opt in to communications

• Contract – to organise and manage your participation in events

• Legitimate interests – to operate and improve the Syndicate and its activities

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7. Sharing Your Information

We do not sell or rent your personal data.

We may share your data with:

• Partner golf clubs and venues (for event organisation only)

• Service providers (e.g. payment processors, website hosting, email platforms)

• Legal or regulatory authorities where required

This approach is consistent with common privacy practices in the golf sector

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8. Data Security

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.

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9. Data Retention

We retain your personal data only for as long as necessary to:

• Manage your participation in events

• Maintain records for administrative purposes

• Comply with legal obligations

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10. Your Rights

Under UK data protection law, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data

• Object to or restrict processing

• Withdraw consent at any time

• Lodge a complaint with the Information Commissioner’s Office (ICO)

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11. Cookies

Our website uses cookies to:

• Improve your browsing experience

• Analyse website traffic

• Support site functionality

You can control or disable cookies through your browser settings.

(This mirrors standard cookie disclosures used across golf and membership websites )

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12. Third-Party Links

Our website may contain links to third-party websites (such as partner golf clubs). We are not responsible for their privacy practices.

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13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page.

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14. Contact

If you have any questions about this Privacy Policy or your personal data, please contact us via the website.